The value of in-person meetings and face-to-face interactions will never go away. However, there are times - like the current covid19 situation that is affecting the whole world - when going virtual becomes necessary or a necessary part of your event.
At VirtuAlly we help you turn a multi-day conference, filled with educational presentations, networking opportunities, participants' insights into a successful virtual event.
Hosting a virtual event requires the same care and attention as an in-person event. As in the case of traditional in-person events you need to plan an effective promotion of the event, carefully plan your attendees' experience and engage them, create memorable moments for them, fulfilltheir needs and ensure the event success.
Virtual events are not small one-off presentations: they are valuable, engagement-driven experiences, whose value and impact extend well-beyond a computer screen.
The only difference between in-person events and virtual events is that in the latter the venue and the attendees on site are missing. Everything else requires the same attention, detail, care, precision and professionality as in-person events.
You have probably attended a webinar online, watched an on-demand class, or joined a meeting using a video conferencing tool or platform. Or you may have attended a virtual conference, masterclass or virtual summit - live or pre-recorded - from the comfort of your home or office. These are all examples of virtual events.
In a virtual event participants experience the event and the content presented online rather than in-person.
Here are the main types of virtual events:
Webinars: they typically last from 60 to 90 minutes. Attendees from around the world join in and listen one or more speakers presenting the content. Businesses and professionals can charge attendees to join webinars using online payment services or can offer them for free. Webinars are typically delivered through video conferencing platforms or applications that allow Q&A, the ability to present live or a pre-recorded video, share screens and other features and be offered as on-demand after the live event.
Masterclasses: usually a one-off, in-depth class or workshop, typically lasting around 3 or 4 hours, taught by expert in a specific subject matter
Virtual Summits: they are typically video interviews of various experts (starting from a few in the case of a 1 day summit to 20 or more) on a given topic, which viewers opt-in to watch. Summits can be live or pre-recorded. They’re often free for a short period of time - usually 24 to 72 hours - and then subscribers may choose to purchase an "all-access pass" for unlimited viewing.
Virtual Conferences: similar to in-person conferences, virtual conferences are organized around a live and complex agenda that includes keynote presentations, breakout sessions, workshops, sponsor stands and more. Virtual conferences allow attendees to view keynote presentations in real-time, choose the sessions they want to participate in, interact with other attendees and sponsors.
Planning a virtual event is not different from planning an in-person event.
We can help you organize your virtual event from establishing your budget and choosing the right event format, to drafting a post-event report that analyzes the chosen KPIs